Commerce Solutions, L.L.C. Business Software, Consulting & Development

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CSTA-Financials
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-PURCHASING - RECEIVING
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NEWS LETTERS & PRESS RELEASES

Commerce Solutions is proud to announce the release of a new version of its software CSTA Financials Food Distribution software.

All the following customer requested modifications have been added to the software since June 2004:

Item Setup:

• Provide 4 decimal places for all cost, prices and monetary markups in the system.

• Provide an alternative description of each item. This will allow entering a description of the item in another language. Customers can then be setup to receive their invoices with the Primary or Secondary description. The system will provide additional reports (Price Lists, Item Book Report, etc) in the secondary language as well.

• Add a field called “Brand Name” to the Item Setup.

• Provide a Report of Cost History of an Item in a period of time. This report can be printed off the history search window.

Catch Weight:

• Catch Weight Items will have a min and max. Those limits will be checked whenever an item is purchased, Sold or Returned.

•  The system will allow the user to enter the total weight of catch weight items instead of doing it individually.

• The system will allow users to set Catch Weight Items as “Standard-Weight”. Those items will have their prices/cost by the pound but the weight for every unit of measure will remain constant.

• Show one empty line for every catch weight item in the picking ticket

System Maintenance

• Create a Maintenance form for the shipping codes that will include Weight, Cubic and Handling rate. This feature is used for Import/export of merchandise

• Allow to assign Shipping codes to the customers. These rates affect the price of the items sold to these customers.

• Allow to assign Item Categories as Dry, Chill and Frozen.

• Allow entering Payment Terms that start counting the Net Days after an specific day of the week

• Provide an “Upper Category” for Item types. This will help in the reporting of price lists

Purchasing:

• All vendors will have an AP account and an Expense Account. Those two accounts will be used by default when a voucher or credit memo is prepared

• Provide warnings to some employees when some items drop below reorder point. The system will provide a tool to generate automatic Purchase Orders to the appropriate vendors to meet the demand.

• Record the Item Cost by Batch/Lot in the Receiving of Merchandise

• Allow to assign the same batch number to all items in a specific receiving document

• Provide a Lot Sales Report that includes the total costs per lot as well as the total sales.

• Include the Cube total in the Purchase Order and Receiving Reports

• When Posting a Receiving, the existing real cost for the items is updated only if the new real cost is higher.

•  The user will be provided with a a report that can be printed prior to posting the receiving to see all items and the changes that will take place to the real cost.

• Create a Receiving report summarizing the items bought per month

Sales:

• Items will be able to be selected as “To-Be-Ordered” in the Sales Order. The system will then generate automatic Purchase Orders to the necessary vendors

• Allow to change the Expiration Date Column Header to any other description the user desires.

• Allow to search customers according to the days and weeks that were setup for them.

• Provide a new Point of Sale Module designed for Touch Screen Monitors. This new module will have offline and Online working capabilities. It will be user friendly and very fast to operate a high volume of transactions

• The user will be able to print Dry, Chill and Frozen Picking Tickets from the Trip Form.

• Assign current prices to items selected from the Customer’s Price History in the Sales Order/Invoice.

• Modify the Item History Lookup to show only a summary of the Items he bought in the period selected without repeating the Item. That Lookup should show the last price/cost for each item.

• Include the Illinois Egg Tax in the Sales Orders and Invoices. Modify the Tax Authority/Group Setup to allow for fixed amounts in the tax calculation criteria

• When a truck is selected the maximum Weight and Cubic for that truck should be displayed in the Trip form. The system then will check that the total weight/Cube of the invoices added to the do not exceed the boundaries of the truck.

• The system will allow to Drill Down to the customer financials for all customers that have invoices on a specific trip. In addition to this, notes can be added to each transaction as special instructions that will print in the physical invoice.

Price Lists:

• Create a Market Price Maintenance form. This form will allow the user to Add new markets and modify their current prices.

• Modify the Cost Markup price lists to allow monetary markups instead or in addition of the percentages the already have

• Allow to assign Item Prices as combination of percentage + Amount Over or under any selected market.

• Allow to overwrite the Invoice Number. This function will be possible from the “Ship Sales Order and Invoice form”

• Create another Price-List Option that will assign different markup percentages to each combination of Customer/Item category. The system will provide a Matrix with the customer Types in X axis and the item type in the Y axis. The user will only need to fill the appropriate percentage figures for each combination.

Salesperson Commission:

• Change the Commission Report to be able to calculate the commission per salesperson using the rate of (( Margin Rate – RateA) * RateB ). This rate can then be applied to the Gross Sales or Profit of paid invoices.

• Provide an additional method of calculating commissions. The Program will provide 4 different rates and they will apply to every invoice according to how late the customer paid it.

Food Distributi